4 Benefits of Internet Fax Compared To Traditional Fax Machine

4 Benefits of Internet Fax Compared To Traditional Fax Machine

By Ali Dino | Contributor on June 15, 2018
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internet fax mac

Despite of the rise of the Internet, fax is still one of the most important tools for business correspondence. Even if sending documents via email is much simpler, the good old facsimile is irreplaceable. Thankfully, it adapts to the development of technology and it is now integrated to internet and email service, combining the best of both world.

Contrary to the traditional machine, internet fax can do much more than just sending fax cover sheet templates and other documents. Here are some of the benefits of internet fax and why you should consider using it for your business.

It Is Cheaper

Internet fax is much cheaper compared to fax machine because you don’t have to invest in papers and ink. If you think the document is important, you can choose to print it. But if you don’t, the document will be safely stored in the cloud or computer storage. Furthermore, you also don’t have to spend money to purchase the fax machine. A simple computer with internet connection, which every business definitely owns, is more than enough.

Better Accessibility

One of the best things about online fax is all of your documents are safely stored in your computer or cloud storage. It means, if you need to access some specific business form templates and send it to your clients, you can do it right away even if you are currently not in the office. You are not bound to stay close to the machine and you can keep your business running no matter where you are.

Furthermore, when you are not in the office, you also don’t have to worry that someone is going to see the content of the papers you receive. If you often receive top-secret documents, internet fax service will ensure the secrecy of your faxes since only selected people can access them.

Stay Organized

If you only receive one or two faxes per day, then dealing with physical document might not be an issue. But if your business receives dozens and even hundreds of faxes every day, it is very easy to mix everything up and even accidentally put the important paper into the shredder. This is not something you have to deal with when you use internet-based faxes service. The important documents will not go anywhere since they will automatically arrive in your dedicated email address. This way, organizing and keeping track of the incoming faxes will be easier than ever.

Less Hardware

Purchasing so many hardware will not only harm your company’s finance, you also need to think hard where to place all those big machines. This is the problem with traditional faxes. With the computer, phone, the fax machine and the other important hardware, you will end up with limited working space, which certainly will not be convenient.

This is the greatest thing about internet fax. You don’t need to purchase a separate tool that takes up space. Simply subscribe to a service, wait until you are given a unique fax number which you can put on your business card, then you can start sending and receiving documents.



1 COMMENT

  1. Internet is always one of the best gift to the society and i love to discuss 5 more benifits of the Internet fax here:
    Convenience: With an Internet fax service such as eFax®, you can easily send and receive faxes from anywhere in the world. There is no need for a fax machine, paper, or ink toners. And now with mobile apps, you can easily send, sign and/or receive important documents from your own mobile phone.

    2. Going Green: Not only are you able to save time and space by cutting out fax hardware, Internet fax benefits the environment too. Working online cuts down on the usage of paper, and allows you to store past faxes electronically, eliminating the need to print out a copy for future records.

    3. Storage: A clunky fax machine takes up desk or counter space. This problem minimizes greatly with an Internet fax service, as all you need is a working email address. No need for the desk or counter space taken up by an outdated machine.

    4. Scalability: A fax service like eFax scales from home office workers to small, medium and enterprise businesses. Many Internet fax plans have very high limits, or no limits at all, regarding number of faxes associated with the service. This makes it on par with traditional fax, but with the added benefit that one single rate (whether it be monthly or yearly) covers all faxes. Plus, the service is accessible to all staff, at any location, without necessitating the purchase of more machines and materials.

    5. Affordability: Many businesses are finding that an Internet fax service is far more cost-effective than buying and maintaining a fax machine and its associated phone line.

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