Despite of the rise of the Internet, fax is still one of the most important tools for business correspondence. Even if sending documents via email is much simpler, the good old facsimile is irreplaceable. Thankfully, it adapts to the development of technology and it is now integrated to internet and email service, combining the best of both world.
Contrary to the traditional machine, internet fax can do much more than just sending fax cover sheet templates and other documents. Here are some of the benefits of internet fax and why you should consider using it for your business.
It Is Cheaper
Internet fax is much cheaper compared to fax machine because you don’t have to invest in papers and ink. If you think the document is important, you can choose to print it. In this case, there’s actually no need for a fax cover sheet. But if you don’t, the document will be safely stored in the cloud or computer storage. Furthermore, you also don’t have to spend money to purchase the fax machine. A simple computer with internet connection, which every business definitely owns, is more than enough.
One of the best things about online fax is all of your documents are safely stored in your computer or cloud storage. It means, if you need to access some specific business form templates and send it to your clients, you can do it right away even if you are currently not in the office. You are not bound to stay close to the machine and you can keep your business running no matter where you are.
Furthermore, when you are not in the office, you also don’t have to worry that someone is going to see the content of the papers you receive. If you often receive top-secret documents, internet fax service will ensure the secrecy of your faxes since only selected people can access them.
If you only receive one or two faxes per day, then dealing with physical document might not be an issue. But if your business receives dozens and even hundreds of faxes every day, it is very easy to mix everything up and even accidentally put the important paper into the shredder. This is not something you have to deal with when you use internet-based faxes service. The important documents will not go anywhere since they will automatically arrive in your dedicated email address. This way, organizing and keeping track of the incoming faxes will be easier than ever.
Purchasing so many hardware will not only harm your company’s finance, you also need to think hard where to place all those big machines. This is the problem with traditional faxes. With the computer, phone, the fax machine and the other important hardware, you will end up with limited working space, which certainly will not be convenient.
This is the greatest thing about internet fax. You don’t need to purchase a separate tool that takes up space. Simply subscribe to a service, wait until you are given a unique fax number which you can put on your business card, then you can start sending and receiving documents.