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5 Ways Employee Time Clock Software Can Help The Healthcare Industry

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[dropcap]W[/dropcap]hen people think of time tracking software, they visualize it as something meant for the tech industry or industries where employees spend most of their time at the desk. But the healthcare industry can also make use of time clock software for its workers.

Such software can help the industry in various ways, not only the owners but also the workers and employees. In this article, you’ll learn about the five ways employee tracking software can help the healthcare industry.


When running a healthcare institution, it’s essential to keep everyone accountable for everything happening inside a hospital.

If a patient is discharged successfully before the expected time frame, you should have someone responsible for it. If the patient was discharged later than expected, you should have the same accountability in place as well.

While you may have other tools for this purpose, time tracking software can help you corroborate the same. Generally, the people who have worked the most hours or stay back must have played a role. You can find this data from the time tracker. By recognizing their contributions, you help them excel at their task by giving in their 100%.

Similarly, if the tasks don’t get completed on time, you can help workers accountable and make necessary arrangements.

Either way, time tracking software will help you increase accountability within your healthcare organization.

Better Scheduling

The time tracking software is basically used to track the number of hours worked by employees to get paid accordingly at the end of the payment cycle. But that’s not the only objective of such software.

You can use it for scheduling. This can be either patient scheduling or team meetings, or anything along those lines.

A time tracker will reveal:

  • when the employees are engaged
  • when they are free
  • when they are taking their lunch breaks
  • when they are leaving for work

You can use this information to schedule meetings that favour all the employees. If a patient is coming in urgently, you can look at the time tracker and see which physicians are likely to be available.

This process is faster than manually requesting time availability from each member.

Improved Production and Autonomy

In the healthcare industry, overextension and longer working hours are commonplace. Almost 80% of doctors report working in full capacity and 78% report experiencing burnout. Other healthcare workers like RNs and LPNs have similar things to say. In such cases, productivity becomes crucial.

A time clock will not only help managers manage the employees but also help employees manage themselves. They can refer to the tracker and find their best working hours and least performing hours. They can see where they can improve themselves at the workplace. This autonomous improvement can increase the performance of other employees as well. In big hospitals with hundreds of workers, this autonomous behaviour becomes even more crucial.

Therefore, a time tracker can help employees manage themselves, which in turn increases productivity.

Real-time Work Update

A time tracker can help managers get a bird’s eye view of their employees and what they’re engaged in at the moment. If a physician is assigned to attend to a particular patient, is he still busy attending him? Or has he taken some time off? You can get this information from the time tracker.

Every employee can create a separate timesheet for different job sessions. They can create it from the moment they start the work to the moment they finish it. Once they end the timesheet, it signals that the job is done, and they can move ahead with other tasks for the day.

A manager can get this information to make real-time decisions on how to allocate tasks better.

Track and Manage Hourly Workers

There are many part-time, temporary, and contracted employees in a healthcare facility that work on an hourly basis in a healthcare facility. A time tracking software will allow you to record their working hours as well.

Some sophisticated software allows these workers to log in and out directly from their smartphones. They can install the app and create timesheets for the job they do once they’re in the hospital. This way, managers can hold them accountable for the task and pay accordingly.

You can also track the work hours of remote employees. If you’ve got a remote team working from anywhere in the world, you can ask them to create timesheets for the work they do.

A time clock doesn’t have to be expensive either for a healthcare facility. You can pay every month for the exact number of employees that use it. Once implemented correctly, the software can increase productivity and efficiency within the healthcare facilities.

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